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Table of Contents T-7 8.3-4 Schedule B (Form 941). ..................................................................................................... 8-35 8.3-5 Schedule D (Form 941), Report of Discrepancies Caused by Acquisitions, Statutory Mergers, or Consolidations................................................................................. 8-41 8.3-6 Schedule R (Form 941), Allocation Schedule for Aggregate Form 941 Filers. .................. 8-42 8.3-7 IRS Offers Advice on Avoiding Form 941 Errors.............................................................. 8-43 8.4 Annual Reporting of Nonpayroll Withholding—Form 945. ............................................................. 8-43 8.5 Other Federal Employment Tax Returns. .......................................................................................... 8-44 8.5-1 Monthly Reporting for Delinquent Employers—Form 941-M......................................... 8-45 8.5-2 Employers Operating Outside the Continental U.S.—Forms 941-PR and 941-SS. ......... 8-45 8.5-3 Employers of Domestic Employees.................................................................................... 8-45 8.5-4 Annual Reporting by Agricultural Employers—Form 943. ............................................... 8-45 8.5-5 Annual Reporting by Small Employers—Form 944. ......................................................... 8-46 8.6 Making Adjustments, Correcting Returns, and Obtaining Refunds and Credits— Forms 941-X and 843......................................................................................................................... 8-47 8.7 Penalties for Late Reporting and Paying Tax. .................................................................................... 8-67 8.8 Information Reporting for Employees—Form W-2. ......................................................................... 8-70 8.8-1 Employers Must Provide W-2s. ......................................................................................... 8-71 8.8-2 When and Where to Furnish Form W-2. .......................................................................... 8-74 8.8-3 Box-by-Box Instructions for Form W-2............................................................................. 8-78 8.8-4 Substitute Forms W-2........................................................................................................ 8-88 8.8-5 Miscellaneous Form W-2 Issues......................................................................................... 8-90 8.9 Providing Wage and Tax Information to the SSA—Form W-3......................................................... 8-91 8.9-1 When and Where to File Form W-3. ................................................................................ 8-91 8.9-2 Box-by-Box Instructions for Form W-3............................................................................. 8-92 8.10 Correcting Information Statements—Forms W-2c and W-3c........................................................... 8-94 8.11 The Reconciliation Process for Employers. ........................................................................................ 8-99 8.12 Information Returns for Nonemployee Payments—1099 Series...................................................... 8-101 8.12-1 Miscellaneous Payments Made by Businesses—Form 1099-MISC................................. 8-102 8.12-2 Pension and Retirement Plan Distributions—Form 1099-R. .......................................... 8-106 8.13 Penalties for Incorrect or Late Information Returns and Statements............................................... 8-109 8.13-1 Failure to File Information Returns. ................................................................................ 8-109 8.13-2 Failure to Provide Information Statements to Employees................................................ 8-113 8.14 Electronic Reporting Requirements. ................................................................................................ 8-115 8.15 Reporting “Special Wage Payments” to the SSA. ............................................................................. 8-129 8.16 Review Questions and Exercises. ..................................................................................................... 8-130 SECTION 9: OTHER DEDUCTIONS FROM PAY 9.1 Involuntary Deductions........................................................................................................................ 9-2 9.1-1 Tax Levies. ........................................................................................................................... 9-2 9.1-2 Child Support Withholding Orders................................................................................... 9-10 The Payroll Source®